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Recent advances in technology and the changing nature of work have made remote work a viable and popular option for many professionals. With the flexibility to work from anywhere and the great cost savings that come with it, many remote employees and digital nomads are now seeking ways to create a remote workspace that suits their needs.
If this describes you, then you know it’s important to create an environment that is conducive to productivity. That means setting up a space where you won’t be disturbed when you need to get things done. However, setting up an efficient and comfortable space for working from home can be tricky, especially for those who are new to remote work.
In this blog post, we will share some best tips and best practices to help you set up a remote workspace that is comfortable, ergonomic, and conducive to work. While these tips may vary from person to person, it’s important to find what works best for you.
First: The WHERE. Location, Location, Location
Choose A Dedicated Workspace
When setting up a remote office, the first thing to consider is location. It’s important to have a dedicated workspace that’s devoted to work only. This space should be free from distractions, well-organized and comfortable. A quiet and secluded area is ideal, such as a spare bedroom, a home office, or a corner area in your living room.
Set up a desk, a comfortable chair, and all the necessary equipment such as a computer, a mouse, and a keyboard. If you’re a digital nomad, you can find a quiet corner in a coffee shop, a hotel room, a public library, or a coworking space that offers a comfortable environment to work in.
Make sure that you have enough space for your equipment, and that the lighting is good enough for you to work without straining your eyes. Your workspace should be as comfortable and inviting as possible, as this will help you to stay focused and productive throughout the day.
Let There Be Light
Proper lighting can make a significant difference in your work environment. Good lighting can help prevent eye strain, improve your mood, and increase your energy levels. If you’re able to choose a workspace near a window, it’ll allow plenty of natural light.
However, if you’re working from a poorly lit room, investing in a good lamp can make a considerable difference in your workspace. Consider using warm light bulbs to provide a cozy and comfortable atmosphere.
Time Management And Work-Life Balance
When you’re working remotely, it’s important to create a schedule and stick to it as much as possible. This can involve setting realistic goals for the day and scheduling breaks throughout the day to help you stay focused.
Set specific work hours and take breaks throughout the day to avoid burnout. You should also try to create a clear separation between your workspace and your personal life so that you’re not constantly surrounded by work.
Take time to engage in activities outside of work, and make sure that you are getting enough rest and exercise to stay healthy and maintain your mental health. After all, that’s one of the best reasons to work remotely in the first place, isn’t it?
Next, The WHAT. Essential Tools and Equipment
To Desk Or Not To Desk?
Traditionally, the most important piece of equipment for any workspace is a desk. If you’re using a laptop, you can opt for a standing desk or a laptop riser with adjustable height. That way you can switch between working seated and standing up throughout the day to keep the blood flowing.
But if you’re not into the desk life, or you’re struggling to get away from it, or if you’re just not a fan of traditional office space, you could work anywhere at all. How about on a beach? Or next to a swimming pool? Or your favorite bistro? No desks there. Use whatever flat surface is available.
Every remote worker needs a reliable set of remote work tools and equipment to get the job done. Make sure that you have a high-speed internet connection, as well as a reliable laptop or desktop computer.
A webcam, microphone, and headphones are also essential for video conferencing and communication with colleagues. Invest in a good quality monitor and a comfortable keyboard and mouse to prevent strain on your eyes, hands, and wrists.
Software Communication And Collaboration Tools
Remote work can be isolating, so it’s important to stay connected with colleagues and collaborate regularly. One of the biggest challenges is maintaining a strong connection between colleagues and team members. Since remote workers are not able to physically interact with each other, it can be difficult to build relationships and keep everyone on the same page.
Use team communication tools such as video conferencing, project management software, and other forms of remote work software to communicate effectively and track progress on projects. Schedule regular check-ins with your boss/community manager and colleagues to ensure that you’re on the same page, and use collaboration tools like Monday.com to organize your work and stay on top of deadlines.
Finally, The HOW. Making It Work For Your Work
Ergonomics plays a huge role in setting up a remote workspace that supports your health and well-being.
Ergonomics is the study of how your workspace should be designed to fit your body’s needs. When you work long hours sitting down, it’s important to have a workspace that supports good posture and reduces the risks of developing long-term health problems such as back pains and neck strains.
Your desk and chair should be at a comfortable height to prevent back pain, and your computer screen should be positioned at eye level to avoid neck strain. If you’re working from a laptop, consider investing in an external keyboard and mouse, as this will help to reduce the risk of developing carpal tunnel syndrome.
Limit Interruptions And Distractions
Remote workers often struggle with interruptions and distractions. This is especially true if they have family members, children, or roommates around. To improve productivity, establish guidelines with your family members or roommates so that they don’t distract you when you’re working.
Use noise-canceling headphones to block out the noise of barking dogs or lawnmowers. Keep your mobile device in another room if it distracts you. Limit social media and other non-work-related apps during working hours. By creating boundaries, you’ll be able to focus more and improve work performance.
Finally, it’s important to stay organized when working remotely. Maintain a to-do list, schedule the tasks for the day, and prioritize them. Use cloud-based file sharing such as Xtensio for easy access to files when working from different devices or locations. Keep your workspace clean and tidy to reduce stress and improve your mood.
By keeping everything organized, you can reduce clutter and increase productivity.
Your Remote Workspace: The Last Word
Creating a great remote work experience is an important step in the life of a remote worker or digital nomad. By following these tips and best practices, you can create a comfortable, ergonomic, and productive workplace wherever you choose to work. Remember to prioritize your health and well-being, and to stay connected with colleagues and collaborators to avoid feeling isolated.
With the right tools and equipment, good time management skills, and a clear separation between work and personal life, you can thrive as a remote worker and accomplish your goals with ease.